Job Summary
- We are seeking a highly organized, proactive and experienced Admin Managerto oversee administrative operations and ensure efficient office management.
- The company specializes in communications and integration services, infrastructure services, managed and support services and software solutions.
Responsibilities
Office Administration & Operations:
- Oversee day-to-day office administration, ensuring smooth business operations.
- Maintain and organize office supplies, equipment, and facilities.
- Coordinate office logistics, travel arrangements, and meeting schedules.
Document & Records Management:
- Manage and maintain administrative records, contracts, and confidential documents.
- Ensure accurate filing and easy retrieval of company records.
- Assist in drafting reports, letters, and internal communications.
Vendor & Procurement Management:
- Handle vendor relations, ensuring timely procurement of office supplies and services.
- Negotiate contracts and manage service agreements with third-party providers.
- Monitor office expenses and ensure cost-effective purchasing.
HR & Employee Support:
- Support HR in employee onboarding, records management, and office policies implementation.
- Assist in coordinating training sessions, staff events, and performance management logistics.
- Address employee administrative concerns and maintain a positive office environment.
Coordination & Compliance:
- Ensure compliance with company policies, industry regulations, and office procedures.
- Liaise with IT, HR, and Finance teams for seamless workflow management.
- Prepare reports, meeting minutes, and presentations as required.
Facility Manager:
- Maintenance and management of the office facility
- Scheduling Air conditional and vehicles for servicing and maintenance
- Handle the office facility in other loaction and distribution station
Requirements
- Bachelor’s degree in Business Administration, Management, or a related field.
- 6-7years of experience in administration, preferably in an IT services or technology company.
- Strong expertise in office management, procurement, and administrative coordination.
- Proficiency in MS Office Suite, ERP systems, and office management software.
- Excellent organizational, multitasking, and problem-solving skills.
- Strong written and verbal communication and interpersonal skills.