Role Summary
- The Administrative Manager is responsible for managing all administrative, facilities, and site support services for construction projects.
- The role ensures that project offices, site facilities, camps, and support infrastructure are efficiently managed, compliant with statutory and HSE requirements, and fully supportive of construction operations.
- The position requires proven experience working within a construction or engineering environment.
Key Responsibilities
Administrative Management:
- Manage all administrative functions supporting construction projects and site operations.
- Develop and implement administrative procedures aligned with project and corporate requirements.
- Provide administrative support to project management, construction, and engineering teams.
Facilities Administration / Site Facilities Management:
- Manage construction site facilities, including project offices, site camps, warehouses, and welfare facilities.
- Coordinate maintenance, repairs, and servicing of buildings, temporary structures, equipment, and utilities.
- Ensure adequate provision of power, water, sanitation, internet, and accommodation facilities at project sites.
- Supervise cleaning, security, waste management, and other site support services.
- Implement effective space planning for site offices and worker facilities.
Construction Site Support and Logistics:
- Coordinate site logistics such as access control, office setup, relocations, and demobilization activities.
- Support mobilization and demobilization of construction teams and site facilities.
- Coordinate travel, accommodation, and transportation for project staff and contractors.
Vendor, Contract, and Procurement Coordination:
- Manage service providers and subcontractors for facilities, security, cleaning, and maintenance services.
- Ensure vendors comply with contract terms, site rules, and HSE requirements.
- Support procurement processes for administrative and facilities-related goods and services.
Asset, Equipment, and Inventory Management:
- Maintain asset registers for site facilities, furniture, office equipment, and non-plant assets.
- Monitor use, maintenance, and condition of site assets and facilities.
HSE, Compliance, and Regulatory Support:
- Ensure site facilities comply with construction HSE standards and statutory regulations.
- Support HSE teams with documentation, permits, inductions, and site compliance requirements.
- Ensure proper welfare standards in line with labour laws and construction regulations.
Staff Supervision:
- Supervise administrative officers, site clerks, facility supervisors, and support staff.
- Monitor workloads and ensure effective staff deployment across construction sites.
- Conduct performance evaluations and recommend training as required.
Budget and Cost Control:
- Prepare and manage administrative and facilities budgets for construction projects.
- Monitor costs and implement cost-control measures aligned with project budgets.
Reporting and Coordination:
- Prepare regular administrative and facilities reports for project management.
- Liaise with engineers, construction managers, HSE officers, and external stakeholders on site support matters.
Qualifications and Experiences
- Bachelor’s degree in Business Administration, Public Administration, Facilities Management, Construction Management, or a related discipline.
- Minimum of10 years’ experience in administration and facilities management, with at least 3–5 years in a construction or engineering environment.
- Prior experience working on construction sites, project offices, or large infrastructure projects is mandatory.
- Professional certifications (e.g., NIM, IFMA, CIPM) are an advantage.
Skills and Competencies:
- Strong understanding of construction site operations and support requirements.
- Proven facilities and site administration management skills.
- Knowledge of construction HSE standards and statutory compliance.
- Strong vendor and contract coordination skills.
- Excellent organizational, leadership, and communication abilities.
- Ability to work effectively in a fast-paced, site-based environment.